Download | EULA for ODMS Cloud | OM Digital Solutions

OMDS collects information related to an identified or identifiable natural person ("Personal Data”) from Users in providing the ODMS Cloud. We will act in compliance with the laws and regulations applicable to OMDS in countries and regions where we are conducting business (such laws and regulations are hereinafter collectively referred to as the “Applicable Laws”), and will make efforts to properly protect Personal Data based on our Privacy Notice.

For Users who reside in the European Economic Area and the United Kingdom, please click and read carefully the Privacy Notice (Part 1 – EEA and UK).

For Users who reside in the United States and Canada, please click and read carefully the Privacy Notice (Part 2 – USA and CA).

For Users who reside in Australia and New Zealand, please click and read carefully the Privacy Notice (Part 3 – AUS and NZ).

For Users who reside in countries other than countries mentioned above, please click and read carefully the Privacy Notice (Part 4 – General).

Privacy Notice (Part 1 - EEA and UK)

This Privacy Notice applies to the processing of the Personal Data of Users who reside in the European Economic Area and the United Kingdom.

1 What type of personal data is processed?

The following Personal Data are collected in connection with ODMS Cloud:

Company Name
Country
Administrator's name
Administrator's email address
Administrator's password
User's name
User's email address
User's password
Author ID
Sound Data

Users may also upload sound data to ODMS Cloud when using ODMS Cloud features, including for purposes such as storage, sharing, and voice-to-text transcription. Such sound data is processed by OMDS on behalf of the Users as a data processor and is not collected as Personal Data by OMDS in its capacity as a data controller.

2 For what purposes do we process personal data?

We primarily process Personal Data based on your consent to this Privacy Notice. Other than where justified by your consent, we will usually process Personal Data where necessary (i) for the performance of contracts executed with you; (ii) for ensuring compliance with our legal obligations; or (iii) for our legitimate interests (or those of a third party), provided your interests and fundamental rights do not override those interests.
In particular, we process Personal Data for the purposes of managing your registration request for ODMS Cloud; managing your membership, providing access to and use of the features (including audio recording and voice-to-text transcription function) offered by ODMS Cloud; communicating with you in general; notifying you of the granting of a non-exclusive license for this service (including a purchase order or renewal); measuring interest in and improving ODMS Cloud; troubleshooting problems; preventing potential prohibited or illegal activities; and separately notifying you of data processing when necessary.
As registration is necessary for ODMS Cloud and thus for the performance of a contract to which the data subject is a party, the legal basis for processing is necessity for the performance of a contract to which the data subject is party.
If you provide information to us, we will use your information to administer your product registrations and link them to your account. Likewise, processing of Personal Data may be necessary for performance on the basis of the user agreement for ODMS Cloud. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Sound data uploaded to ODMS Cloud may be processed for the purpose of converting it into text data through a sub-processor. We will delete the original sound data promptly after completing the transcription process and will not retain the data thereafter.
Beyond that, we may process Personal Data and information you enter for the purpose of utilizing ODMS Cloud.
We will only contact you with electronic messages in relation to the service that are not promotional in nature.

3 To whom do we transfer your data?

Personal Data collected from you will be processed primarily in Ireland. However, OMDS is part of a large international group of companies. It may be necessary for the operation of ODMS Cloud to grant access to your data to the our group company mentioned below and our service providers, some of which are located in countries that may not recognized by the European Commission or Information Commissioner's Office as providing an adequate level of data protection. Although data protection and other laws of other countries may not be as comprehensive as those in your country of residence, we take steps to ensure that your privacy is protected. We transfer Personal Data to these countries only when we have been able to implement suitable safeguards that ensure the protection of your Personal Data. For further information, including the process for obtaining a copy of the documents used to protect your Personal Data, please contact us at data-protection@om-digitalsolutions.com.
In particular, in connection with the voice-to-text transcription function provided by ODMS Cloud, sound data uploaded by Users may be temporarily transferred to and processed by a sub-processor located in Japan for the purpose of converting the sound data into text data. The sub-processor acts solely on behalf of User and OMDS and does not retain the original sound data after the conversion process is completed.
The resulting text data will be stored on servers located in Ireland. Based on instructions given by the User within ODMS Cloud, such text data may be made available to User and secretaries or typists designated by the User for the purpose of checking and editing the transcription.
By using our services, you must be aware that your information can be accessed from our facilities as described by this Privacy Notice.
We may transfer your Personal Data, when necessary, to the following company within our company group, and the following company participates in the program and provides services in conjunction with us as necessary.

OM Digital Solutions GmbH (located in Germany)

We may transfer Personal Data to Dealers who must have this information to make it possible to provide the agreed service and who are required to maintain this information under this Privacy Notice. None of these companies will process the data for any purpose other than managing ODMS Cloud.
We are entitled to transfer your data in accordance with the Applicable Laws:

In response to coercive measures, court orders or other legal proceedings; to establish, exercise or defend legal claims; or in any other manner required by the Applicable laws. In such a case, we reserve the right to raise or waive any legal concerns or rights available to us.
When we believe it is appropriate to investigate, prevent unlawful activities or take action against unlawful or suspected unlawful activities; to protect and defend the rights, property or safety of our company or this website, our customers or others; and in connection with ODMS Cloud.
In connection with a corporate transaction, such as a spin-off, merger, consolidation or sale of assets, or in the unlikely event of bankruptcy.

In such a case, if Personal Data is to be transferred to third parties, you may have the right to object or restrict the processing of data pursuant to the Applicable Laws.

4 How long will we store your personal data?

In order to keep our data constantly up to date, we will store the Personal Data of Users for the effective contractual period. Once your account for ODMS Cloud expires or is terminated, your profile will become inactive and you will no longer be able to log in without prior request for your account or application to be reinstated. Please note that once you close an account, you will no longer be able to log in and will therefore not have direct access to the Personal Data. To assert your rights, please refer to Section 10.
The Personal Data will be deleted without undue delay when processing is no longer necessary for the stated purposes.
Sound data uploaded to ODMS Cloud for voice-to-text transcription will be processed for the purpose of transcription and deleted promptly after the conversion process is completed. The resulting text data will be stored on servers located in Ireland, for as long as necessary to provide the ODMS Cloud services and fulfill contractual obligations, and will be deleted without undue delay when no longer necessary.
Storage may be prolonged when mandated by European, national or other legislation to which we are subject. The Personal Data will also be deleted if a storage period prescribed by such legislation expires, unless further storage of the Personal Data is necessary for the conclusion or performance of a contract.

5 Cookies and other technologies

The ODMS Cloud website only uses session cookies for the ODMS Cloud. Session cookies allow website operators to link a User's actions during a browser session. A browser session begins when a User opens the browser window and ends when the User closes the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted. Other than that, OMDS does not use cookies or similar technologies to track visitors to this website.

6 How we protect your personal data

We are committed to protecting the Personal Data we collect. We have implemented appropriate technical and organizational measures to ensure a level of security appropriate to the risk. For example, only authorized employees may access Personal Data, and only in the context of authorized business functions. In addition, we use encryption when we transfer your sensitive personal data between your system and ours. Dictations can be recorded in DSS Pro format with 256-bit AES encryption. We use firewalls to ensure that unauthorized persons do not gain access to your information.

7 Protecting Children’s Privacy

Our websites are directed at a specific audience and we don’t offer services to children. Registration on the website is required and children will not be admitted. When we become aware that a child under the age of 16 has submitted Personal Data to us, we will delete that data immediately.

8 External Links

Our website may contain links or references to other third-party websites, which are not under our control. Please recognize that when you leave our websites you also leave the scope of this Privacy Notice.

9 Subject to change

We reserve the right to update this Privacy Notice regularly if legal, technical or economic conditions change. When we update our Privacy Notice, we will take appropriate steps to properly inform you of the importance of the changes we make. We will seek your consent to any material changes to the Privacy Notice if and to the extent required by the Applicable Laws.

10 Rights of the User

Pursuant to the Applicable Laws, You may have several rights on our processing of your Personal Data, which may include, to request access to, correction, or deletion of your Personal Data, restrict processing of your Personal Data, to ask for data portability, and to withdraw your consent to this Privacy Notice. You are also entitled to object to the processing of your Personal Data in certain instances.
When we receive a request based on your rights above, we will conduct all necessary investigations without delay and consider whether your request meets the criteria and condition to exercise such rights under the Applicable Laws.
You may also have the right to lodge a complaint with the relevant data protection supervisory authorities if you have any complaint regarding our processing of your Personal Data pursuant the Applicable Laws.

11 Contact

If you have any questions about your rights or if you wish to exercise one or more of your rights, please contact us at data-protection@om-digitalsolutions.com.
Our representative in the European Economic Area for the purposes of this Privacy Notice is the following company. You can contact our representative by sending an email to the following address.

OM Digital Solutions GmbH.

Willy-Brandt-Strasse 23, 20457 Hamburg, Germany

data-protection@om-digitalsolutions.com

12 Effective Date

This Privacy Notice is updated and takes effect on [June 30th, 2025]

Privacy Notice (Part 2 – USA and CA)

This Privacy Notice applies to the handling of the Personal Data of Users who reside in the United States and Canada.

1 What type of personal data is processed?

We have collected in the last twelve months and will continue to collect identifier, audio information, and sensitive personal information under the California Consumer Privacy Act.
In particular, the following Personal Data are collected in connection with ODMS Cloud:

Company Name
Country
Administrator's name
Administrator's email address
Administrator's password
User's name
User's email address
User's password
Author ID
Sound Data

2 For what purposes do we process personal data?

We process Personal Data for the purposes of managing your registration request for ODMS Cloud; to manage your membership, provide for access and use of the features (including audio recording and voice-to-text transcription function) offered by ODMS Cloud; to communicate with you in general; to notify you of the granting of a non-exclusive license for this service (including a purchase order or its renewal); to measure interest in and improve the ODMS Cloud; to troubleshoot problems; to prevent potential prohibited or illegal activities; and to separately notify you of data processing when necessary.
If you provide information to us, we will use your information to administer your product registrations and link them to your account. Likewise, processing of Personal Data may be necessary for performance on the basis of the user agreement for ODMS Cloud. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Sound data uploaded to ODMS Cloud may be processed for the purpose of converting it into text data through a sub-processor. We will delete the original sound data promptly after completing the transcription process and will not retain the data thereafter.
Beyond that, we may process Personal Data and information you enter for the purpose of utilizing ODMS Cloud.
We will only contact you with electronic messages in relation to the service that are not promotional in nature.

3 To whom do we transfer your data?

Personal Data collected from you will be processed primarily in Ireland and the United States. However, ODMS Cloud is part of a large international group of companies. It may be necessary for the operation of ODMS Cloud to grant access to your data to our group company mentioned below and our service providers, some of which are located in countries other than the United States or Canada. Although data protection and other laws of other countries may not be as comprehensive as those in your country of residence, we take steps to ensure that your privacy is protected.
In particular, in connection with the voice-to-text transcription function provided by ODMS Cloud, sound data uploaded by Users may be temporarily transferred to and processed by a sub-processor located in Japan for the purpose of converting the sound data into text data. The sub-processor acts solely on behalf of User and OMDS and does not retain the original sound data after the conversion process is completed.
The resulting text data will be stored on servers located in the United States. Based on instructions given by the User within ODMS Cloud, such text data may be made available to User and secretaries or typists designated by the User for the purpose of checking and editing the transcription.
By using our services, you must be aware that your information can be accessed from our facilities as described by this Privacy Notice.
We may transfer your Personal Data, when necessary, to the following company within our company group, and the following company participates in the program and provides services in conjunction with us as necessary.

OM Digital Solutions America Inc. (located in the United States)

In response to coercive measures, court orders or other legal proceedings; to establish, exercise or defend legal claims; or in any other manner required by the Applicable Laws. In such a case, we reserve the right to raise or waive any legal concerns or rights available to us.
When we believe it is appropriate to investigate, prevent unlawful activities or take action against unlawful or suspected unlawful activities; to protect and defend the rights, property or safety of our company or this website, our customers or others; and in connection with ODMS Cloud.
In connection with a corporate transaction, such as a spin-off, merger, consolidation or sale of assets, or in the unlikely event of bankruptcy.

In such a case, if your Personal Data is to be transferred to third parties, you may have the right to object or restrict the processing of data pursuant to the Applicable Laws.

We have not sold or shared any Personal Data in the last twelve months. In this Privacy Notice, the term “sale” means disclosing Personal Data to a third party for monetary or other valuable consideration, and the term “sharing” means disclosing Personal Data to a third party for cross-text behavioral advertisements, regardless of monetary or other valuable consideration.

4 How long will we store your personal data?

In order to keep our data constantly up to date, we will store the Personal Data of Users for the effective contractual period. Once your account for ODMS Cloud expires or is terminated, your profile will become inactive and you will no longer be able to log in without prior request for your account or application to be reinstated. Please note that once you close an account, you will no longer be able to log in and will therefore not have direct access to your Personal Data. To assert your rights, please refer to Section 10.
The Personal Data will be deleted without undue delay when processing is no longer necessary for the stated purposes.
Sound data uploaded to ODMS Cloud for voice-to-text transcription will be processed for the purpose of transcription and deleted promptly after the conversion process is completed. The resulting text data will be stored on servers located in the United States, for as long as necessary to provide the ODMS Cloud services and fulfill contractual obligations, and will be deleted without undue delay when no longer necessary.

5 Cookies and other technologies

6 How we protect your personal data

7 Protecting Children’s Privacy

8 External Links

9 Subject to change

10 Rights of the User

Right to access specific information
Right to request deletion of personal data
Right to request correction of inaccurate personal information
Right to limit the use of sensitive personal information
Right not be discriminated against for exercising any of the rights

11 Contact

If you have any questions about your rights or if you wish to exercise one or more of your rights, please contact us at data-protection@om-digitalsolutions.com.
If you are a California resident, to exercise your rights to access, delete, and correct described above, please submit a verifiable consumer request to us. Only you, a natural person authorized by you, a person registered with the California Secretary of State, a person entrusted by you, or your conservator may submit a verifiable consumer request related to your Personal Data. You may also make a verifiable consumer request on behalf of your minor child.
A “verifiable consumer request” must:

Provide sufficient information that allows us to reasonably verify that you are the person whose Personal Data we have collected or an authorized representative thereof; and
Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond thereto.

12 Effective Date

This Privacy Notice is updated and takes effect on [June 30th, 2025]

Privacy Notice (Part 3 – AUS and NZ)

This Privacy Notice applies to the handling of the Personal Data of Users who reside in Australia and New Zealand.

1 What type of personal data is processed?

The following Personal Data are collected in connection with ODMS Cloud:

Company Name
Country
Administrator's name
Administrator's email address
Administrator's password
User's name
User's email address
User's password
Author ID
Sound Data

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as providing you with our services), or we may be prevented from complying with our legal obligations.

2 For what purposes do we process personal data?

We process Personal Data for the purposes of managing your registration request for ODMS Cloud; to manage your membership, provide for access and use of the features (including audio recording and voice-to-text transcription function) offered by ODMS Cloud; to communicate with you in general; to notify you of the granting of a non-exclusive license for this service (including a purchase order or its renewal); to measure interest in and improve the ODMS Cloud; to troubleshoot problems; to prevent potential prohibited or illegal activities; and to separately notify you of data processing when necessary.
If you provide information to us, we will use your information to administer your product registrations and link them to your account. Likewise, processing of Personal Data may be necessary for performance on the basis of the user agreement for ODMS Cloud. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Sound data uploaded to ODMS Cloud may be processed for the purpose of converting it into text data through a sub-processor. We will delete the original sound data promptly after completing the transcription process and will not retain the original sound data thereafter.
Beyond that, we may process Personal Data and information you enter for the purpose of utilizing ODMS Cloud.
We will only contact you with electronic messages in relation to the service that are not promotional in nature.

3 To whom do we transfer your data?

Personal Data collected from you will be processed primarily in Ireland and Australia. However, OMDS is part of a large international group of companies. It may be necessary for the operation of ODMS Cloud to grant access to your data to our group company mentioned below and our service providers, some of which are located in countries other than Australia or New Zealand. Although data protection and other laws of other countries may not be as comprehensive as those in your country, we take steps to ensure that your privacy is protected.
In particular, in connection with the voice-to-text transcription function provided by ODMS Cloud, sound data uploaded by Users may be temporarily transferred to and processed by a sub-processor located in Japan for the purpose of converting the sound data into text data. The sub-processor acts solely on behalf of User and OMDS and does not retain the original sound data after the conversion process is completed.
The resulting text data will be stored on servers located in Australia. Based on instructions given by the User within ODMS Cloud, such text data may be made available to User and secretaries or typists designated by the User for the purpose of checking and editing the transcription.
By using our services, you must be aware that your information can be accessed from our facilities as described by this Privacy Notice.
We may transfer your Personal Data, when necessary, to the following company within our company group, and the following company participates in the program and provides services in conjunction with us as necessary.

OM Digital Solutions Australia Proprietary Limited (located in Australia)

We may be entitled to transfer your data:

In response to coercive measures, court orders or other legal proceedings; to establish, exercise or defend legal claims; or in any other manner required by law. In such a case, we reserve the right to raise or waive any legal concerns or rights available to us.
When we believe it is appropriate to investigate, prevent unlawful activities or take action against unlawful or suspected unlawful activities; to protect and defend the rights, property or safety of our company or this website, our customers or others; and in connection with ODMS Cloud.
In connection with a corporate transaction, such as a spin-off, merger, consolidation or sale of assets, or in the unlikely event of bankruptcy.

In such a case, if your Personal Data is to be transferred to third parties, you may have the right to object or restrict the processing of data pursuant to the Applicable Laws.

4 How long will we store your personal data?

In order to keep our data constantly up to date, we will store the Personal Data of Users for the effective contractual period. Once your account for ODMS Cloud expires or is terminated, your profile will become inactive and you will no longer be able to log in without prior request for your account or application to be reinstated. Please note that once you close an account, you will no longer be able to log in and will therefore not have direct access to your Personal Data. To assert your rights, please refer to Section 10.
The Personal Data will be deleted without undue delay when processing is no longer necessary for the stated purposes.
Sound data uploaded to ODMS Cloud for voice-to-text transcription will be processed for the purpose of transcription and deleted promptly after the conversion process is completed. The resulting text data will be stored on servers located in Ireland and Australia, for as long as necessary to provide the ODMS Cloud services and fulfill contractual obligations, and will be deleted without undue delay when no longer necessary.

5 Cookies and other technologies

6 How we protect your personal data

7 Protecting Children’s Privacy

8 External Links

9 Subject to change

10 Rights of the User

11 Contact

If you have any questions about your rights or if you wish to exercise one or more of your rights, please contact us at data-protection@om-digitalsolutions.com.

12 Effective Date

This Privacy Notice is updated and takes effect on [June 30th, 2025]

Privacy Notice (Part 4 – General)

This Privacy Notice applies to the handling of the Personal Data of Users who reside in the countries other than the European Economic Area, the United Kingdom, the United States, Canada, Australia and New Zealand.

1 What type of personal data is processed?

The following Personal Data are collected in connection with ODMS Cloud:

Company Name
Country
Administrator's name
Administrator's email address
Administrator's password
User's name
User's email address
User's password
Author ID
Sound Data

2 For what purposes do we process personal data?

3 To whom do we transfer your data?

Personal Data collected from you will be processed in Ireland. However, ODMS Cloud is part of a large international group of companies. It may be necessary for the operation of ODMS Cloud to grant access to your data to the OMDS entities mentioned below and our service providers, which are located in countries other than your country of residence. Although data protection and other laws of other countries may not be as comprehensive as those in your country of residence, we take steps to ensure that your privacy is protected.
In particular, in connection with the voice-to-text transcription function provided by ODMS Cloud, sound data uploaded by Users may be temporarily transferred to and processed by a sub-processor located in Japan for the purpose of converting the sound data into text data. The sub-processor acts solely on behalf of User and OMDS and does not retain the original sound data after the conversion process is completed.
The resulting text data will be stored on servers located in Ireland. Based on instructions given by the User within ODMS Cloud, such text data may be made available to User and secretaries or typists designated by the User for the purpose of checking and editing the transcription.
By using our services, you must be aware that your information can be accessed from our facilities as described by this Privacy Notice.
We may transfer your Personal Data, when necessary, to the following companies within our company group, and the following companies participates in the program and provides services in conjunction with us as necessary.

OM Digital Solutions GmbH (located in Germany),

OM Digital Solutions America Inc. (located in the United States), and

OM Digital Solutions Australia Proprietary Limited (located in Australia).

In response to coercive measures, court orders or other legal proceedings; to establish, exercise or defend legal claims; or in any other manner required by the Applicable Laws. In such a case, we reserve the right to raise or waive any legal concerns or rights available to us.
When we believe it is appropriate to investigate, prevent unlawful activities or take action against unlawful or suspected unlawful activities; to protect and defend the rights, property or safety of our company or this website, our customers or others; and in connection with ODMS Cloud.
In connection with a corporate transaction, such as a spin-off, merger, consolidation or sale of assets, or in the unlikely event of bankruptcy.

In such a case, if your Personal Data is to be transferred to third parties, you may have the right to object or restrict the processing of data pursuant to the Applicable Laws.

4 How long will we store your personal data?

5 Cookies and other technologies

6 How we protect your personal data

We are committed to protecting the Personal Data we collect. We have implemented appropriate technical and organizational measures to ensure a level of security appropriate to the risk pursuant to the Applicable Laws. For example, only authorized employees may access Personal Data, and only in the context of authorized business functions. In addition, we use encryption when we transfer your sensitive Personal Data between your system and ours. Dictations can be recorded in DSS Pro format with 256-bit AES encryption. We use firewalls to ensure that unauthorized persons do not gain access to your information.

7 Protecting Children’s Privacy

8 External Links

9 Subject to change

10 Rights of the User

11 Contact

To contact us with any questions relating to this Privacy Notice or if you wish to exercise one or more of your rights, please contact us at data-protection@om-digitalsolutions.com.

12 Effective Date

This Privacy Notice is updated and takes effect on [June 30th, 2025]

Amendment History
[June 30th, 2025]: Revision
April 1st, 2024: Initial Publication